Brightspace Accessibility in Five, Bonus: Accessible Uploads

Brightspace plus accessibility logoBrightspace is an excellent tool to provide equitable, inclusive access to course content, documents, and media. 

As you create content, take advantage of Brightspace’s built-in tools and the Accessibility Checker to ensure what you share is accessible. Accessible content is inclusive, democratic, and maximizes learner independence. 

However, Brightspace is also a good tool to distribute other material such as lecture slides and documents. It is important that that material also be accessible. 

Creating accessible Word and PowerPoint documents is straightforward. Ensuring a PDF is accessible requires additional time and understanding of unique tools and code. 

The best practices (link text, colour contrast, headings, tables, and text equivalents) listed in this series apply to documents of all types. The process to ensure accessibility is slightly different depending on software.  

Microsoft Office Files

Word and PowerPoint have a built-in accessibility checker. To use this tool: 

  1. Navigate to Review 
  2. Select Check Accessibility 

Read more about making Office documents accessible.

PDF

To make accessible PDFs, it is best practice to make a Word or PowerPoint presentation accessible and then export to PDF. Adobe Acrobat Pro is required to ensure your PDFs are accessible. Try to avoid PDFs for content, except for forms and content to specifically be printed directly. For more information on making PDFs accessible, consult Langara’s Accessibility Handbook for Teaching and Learning. 

docReader

Brightspace now features the docReader tool. When a Word, PowerPoint, or PDF file is uploaded a Brightspace course, students will be able to have them read aloud using the Open with docReader button below the document viewer pane.

This tool does not absolve content creators of generating accessible content. This tool will not be able to read inaccessible documents.


Check out the other posts in the Brightspace Accessibility in Five series:

  1. Link Text
  2. Colour
  3. Headings
  4. Tables
  5. Text Equivalents

Brightspace Accessibility in Five, 5: Text Equivalents

Brightspace plus accessibility logo

Brightspace is an excellent tool to provide equitable, inclusive access to course content, documents, and media.

As you create content, take advantage of Brightspace’s built-in tools and the Accessibility Checker to ensure what you share is accessible. Accessible content is inclusive, democratic, and maximizes learner independence.

In the fifth of this five-part series, we will learn about text equivalents (alternative text and closed captions).

Alternative Text

Alternative text explains the content and context of an image to screen reader users. To write effective alternative text, consider how you would describe the graphic to a friend over the phone. Try to include all relevant information using proper grammar in less than 120 characters. Learn more in the Langara Accessibility Handbook alternative text chapter. 

Images may be marked as decorative if they are only included for visual effect or if the information in the image is also present in text adjacent to the graphic. 

When uploading a new image, Brightspace automatically prompts for alternative text. Enter a description in the Alternative Text field or check This image is decorative. Screenshot of Brightspace provide alternative text prompt

To add alternative text to existing images: 

  1. Select an existing image and choose Image options
  2. Check Image is decorative or enter a description in the Alternative description field.

Closed Captions

Captions provide a text equivalent of all audio elements in a video, presented visually in time with the video. Closed captions can be toggled on or off by the viewer. Open captions are ‘burned’ into the video and cannot be turned off.

Traditionally, we think of captions as an accommodation for viewers who cannot hear the audio in a video due to hearing loss. Statistics suggest 4-5% of the general population suffer some form of hearing loss. That number increases to around 20% for people over aged 60. However, 80% of 18 to 25-year-olds regularly use captions when watching video.

Captions are not just an accessibility essential, but also an excellent universal design for learning tool.

All new uploads to Kaltura (either in Brightspace My Media or Mediaspace) will have machine-generated captions automatically ordered. Videos added to OneDrive/SharePoint can have machine-generated captions ordered manually. Machine-generated captions are not accurate enough and must be edited. To learn more about captioning, read the Captions and Transcripts chapter of the Langara Accessibility Handbook.

Accessibility Checker

Brightspace includes a built-in accessibility checker. The checker appears on the second row of the editor toolbar.

  1. Select More Actions to reveal the second row of the toolbar
  2. Select Accessibility Checker

The accessibility checker will highlight many accessibility issues and offer solutions to correct them. However, the checker tool will not check videos for captions. This must be verified manually.


Check out the other posts in the Brightspace Accessibility in Five series:

  1. Link Text
  2. Colour
  3. Headings
  4. Tables
  5. Text Equivalents
  6. Bonus: Accessible Uploads

AccessAbility Week at Langara

AccessAbility Week, starting on Sunday, May 28, is an excellent opportunity to:

  • Acknowledge and celebrate individuals with disabilities.
  • Advance and emphasize the ongoing efforts to reduce barriers.
  • Reflect upon and acknowledge the progress made in fostering inclusivity and accessibility.

The goal of accessibility is to ensure that everyone can participate fully in their communities. Accessibility is not an accommodation. Accessibility is not about making space for any one person; it’s about building environments that are more inclusive and easier to access for anyone.

While accessibility is crucial for people with disabilities, efforts to reduce barriers benefit everyone. Barriers hinder people from being included, accessing information, and participating fully. Some examples of barriers are:

  • Doors without automatic openers.
  • Poorly lit rooms.
  • Inaccessible digital documents.
  • Websites that are hard to use.
  • Attitudes towards disabilities and accessibility.

Reducing barriers increases diversity, inclusion, and independence for everyone.

In EdTech, we are committed to developing resources that enhance accessibility across Langara’s digital environments. This includes promoting Brightspace best practices, improving captions in Kaltura MediaSpace, and creating resources to develop accessible content in Langara’s core technologies.

Explore our digital accessibility resources and email assistivetech@langara.ca to learn more.

In addition to AccessAbility Week, Global Accessibility Awareness Day (GAAD) occurs on May 18. Numerous GAAD events are scheduled, offering excellent opportunities to learn more about accessibility.

As an introduction to digital accessibility, consider this brief presentation:

Please contact assistivetech@langara.ca for more information.

Brightspace Accessibility in Five, 4: Tables

Brightspace plus accessibility logo

Brightspace is an excellent tool to provide equitable, inclusive access to course content, documents, and media.

As you create content, take advantage of Brightspace’s built-in tools and the Accessibility Checker to ensure what you share is accessible. Accessible content is inclusive, democratic, and maximizes learner independence.

In the fourth of this five-part series, we will learn about tables.

Tables

Tables should only be used to present data, not for layout or formatting. Include a header row and/or column and avoid blank, split, and merged cells.

Use the Table tool to insert and modify tables:

Use Table Properties for advanced settings such as style, padding, and formatting.

To set header rows:

  1. Select a cell in the row to be made a header
  2. Open the Table menu and choose Cell Properties
  3. Change Row type to Header and click Save

Do not add images of tables. If you must, ensure the image has alternative text that accurately conveys the table data.

Accessibility Checker

Brightspace includes a built-in accessibility checker. The checker appears on the second row of the editor toolbar.

  1. Select More Actions to reveal the second row of the toolbar
  2. Select Accessibility Checker

The accessibility checker will highlight many accessibility issues and offer solutions to correct them. For tables, the accessibility checker will flag tables without header rows or columns. The checker will also note tables without a caption and suggest users add a summary to long or complex tables.


Watch for more posts in the Brightspace Accessibility in Five series coming soon, including:

  1. Link Text
  2. Colour
  3. Headings
  4. Tables
  5. Text Equivalents
  6. Bonus: Accessible Uploads

Brightspace Accessibility in Five, 3: Headings

Brightspace plus accessibility logo
Brightspace is an excellent tool to provide equitable, inclusive access to course content, documents, and media.

As you create content, take advantage of Brightspace’s built-in tools and the Accessibility Checker to ensure what you share is accessible. Accessible content is inclusive, democratic, and maximizes learner independence.

In the third of this five-part series, we will learn about headings.

Headings

Headings are an important part of documents and web pages. Headings create organizational flow, build connections between key concepts, and break up large blocks of text to increase readability. Screen reader users rely on headings to navigate the web and longer documents. For anything beyond a few paragraphs, headings are essential for screen reader users.

Use headings in a sequential, nested hierarchy. For example, use a Heading 1 for the title or topic. Use Heading 2 for major divisions of content and ideas. Use Heading 3 for subtopics of the major divisions. Brightspace supports 4 heading levels.

You can have multiple headings of the same level, but do not skip a heading level. A Heading 2 can follow a heading 1 or a heading 2. A heading 3 can follow a heading 2 or heading 3 and so on.

Headings benefit all readers. Headings:

• Include all, regardless of access means.
• Provide context and explains relationships between ideas.
• Emphasizes key concepts.
• Provides ‘bookmarks’ for natural breaks.
• Allows for easy review and location of content.

Creating Headings in Brightspace

Select the Format tool in the top left of the editor toolbar and choose the appropriate heading level.

For more information about headings and document structure, consult the Langara Accessibility Handbook.

Accessibility Checker

Brightspace includes a built-in accessibility checker. The checker appears on the second row of the editor toolbar.

  1. Select More Actions to reveal the second row of the toolbar
  2. Select Accessibility Checker

The accessibility checker will highlight many accessibility issues and offer solutions to correct them. For headings, the Brightspace accessibility checker will flag text that could be a heading due to formatting (bolded larger font on a line by itself for example) but is not properly coded as a heading. The accessibility checker also flags headings that are out of sequential order (for example a heading level 3 with no preceding heading level 2).


Watch for more posts in the Brightspace Accessibility in Five series coming soon, including:

  1. Link Text
  2. Colour
  3. Headings
  4. Tables
  5. Text Equivalents
  6. Bonus: Accessible Uploads

Improve Students’ Experience in Brightspace by Adding Dates

Adding dates in Brightspace is a great way to support students’ time management. Dates populate the Work To Do and Calendar widgets so that student can keep track of what’s due and when. Due dates can be added to almost all items, activities, and modules in Brightspace.

Students have two options for seeing upcoming items with a due date — The Work To Do widget and the Calendar widget.

Work To Do is an organizational widget, meaning that it appears on Langara’s Brightspace homepage and provides learners with a summary of assigned learning activities from all their courses that are overdue or have an upcoming due date or end date. Work To Do can also be added to a course homepage to show only due and overdue learning activities from the course.

The Calendar widget can be added to a course homepage and displays content items with due dates and all calendar events.

Start Dates, Dues Dates, End Dates, Access, and Availability

In Brightspace, Start Date, Due Date, and End Date can be set for Assignments, Quizzes, and Content modules and module content items. Start and End dates can also be set for Discussions.

Due Date: Due dates specify when an activity or item is due. When you add a due date to an item, activity, or module, it will automatically be visible in the students’ Calendar.

Note about Due Date: Due dates do not restrict students’ ability to submit materials. If students submit work past the due date, the submission will be identified as late. To restrict access to an item, add a start and/or end date.

Start Date: Start dates specify when students can access items, activities, or modules. Before the start date students can see that an item exists, but they cannot access it. If no start date is set, students will be able to access the item immediately (unless it is hidden).

End Date: End dates specify when students will no longer be able to access an item, activity, or module. After the end date, students will only be able to see the title. If you want students to be able to submit late, do not set an end date.

If you want students to be able to submit late, do not set an end date.

Tip: Since items, activities, or modules with an end date are not accessible and students cannot submit their work after the date, it is important to clearly communicate expectations to students to prevent any misunderstandings.

Special access: It is possible to make exceptions for the end date for specific students with the Special Access option. You can use special access conditions to open content access for certain students outside the specified dates.

Availability: You will sometimes see this header before the option to add a start date and end dates. These start and end dates work the same as listed above.

Note about Availability: Be careful with Availability and Hide from Users. Clicking the Hide From Users checkbox will hide content from users until you uncheck the box. An Availability start date does not override the Hide from Users option. We recommend you only use one.

Display to calendar: Not all dates/times show up automatically on the Brightspace calendar. If a Display to calendar check box appears, select this option to push the dates to the calendar.

Our Recommendations

  • Add due dates to marked activities and assessments, so students can use the Calendar, Work To Do Widget, and Notifications to help manage their time.
  • Add Start and End dates when you want to limit access.
  • Use Due Dates or End Dates, but not both.
  • Use Dates judiciously, marking only those activities and assessments that have a firm due or end date.
  • For content due dates, rather than placing the due date on the content item, create a checklist with a due date for all the content and ungraded work that must be completed for a specific class.

Brightspace Accessibility in Five, 2: Colour

Brightspace plus accessibility logo

Brightspace is an excellent tool to provide equitable, inclusive access to course content, documents, and media.

As you create content, take advantage of Brightspace’s built-in tools and the Accessibility Checker to ensure what you share is accessible. Accessible content is inclusive, democratic, and maximizes learner independence.

In the second of this five-part series, we will learn about accessible colour.

Colour

Ensure you choose accessible colours. Text colour needs to have a contrast ratio of at least 4.5:1 against the background. Additionally, colour should not be used alone to emphasize content or convey meaning.

Accessible colour aids all learners. Primarily, accessible colour is required for people with color blindness. However, smart colour choices benefit all learners in numerous ways:

  • Includes all, regardless of access means.
  • Provides similar appearance regardless of device and user settings.
  • Retains all information if printed in black and white.
  • Reduces eye fatigue, glare from the sun, and allows use of dark/night mode or custom contrast settings.
  • Makes content easier to read for everyone.

To change font colours in Brightspace

  1. Open the Select Colour tool in the Editor toolbar.
  2. Choose a colour and use the built-in contrast checker to ensure accessible colour choices./li>

A ratio of at least 4.5:1 is required. Remember that regardless of colours used, ensure that colour is not the only method used to highlight or differentiate content.

Learn more about accessible colour in the Langara Accessibility Handbook

Accessibility Checker

Brightspace includes a built-in accessibility checker. The checker appears on the second row of the editor toolbar.

  1. Select More Actions to reveal the second row of the toolbar
  2. Select Accessibility Checker

The accessibility checker will note colour contrast issues and offer solutions to improve the contrast of your content. The Accessibility Checker cannot determine if colour is used to convey meaning.


Watch for more posts in the Brightspace Accessibility in Five series coming soon, including:

  1. Link Text
  2. Colour
  3. Headings
  4. Tables
  5. Text Equivalents
  6. Bonus: Accessible Uploads

Brightspace Accessibility in Five, 1: Link Text

Brightspace plus accessibility logo

Brightspace is an exceptionally accessible platform. Using Brightspace for your course content, documents, and media is an excellent way to provide equitable, inclusive access to learning material.

Take advantage of Brightspace’s built-in tools and the Accessibility Checker to ensure what you share is accessible. Accessible content is inclusive, democratic, and maximizes learner independence.

In the first of this five-part series, we will learn about adding link text to your Brightspace content.

Link Text

Link text should provide a clear description of the destination, independent of the surrounding text.

Students that with a visual impairement may use screen reader software that allows them to navigate by links. Descriptive link text helps orient and guide them to resources. A list of “click here”, “click here”, “Read more”, etc. is not going to provide users with any meaningful information. Pasting raw URLs in Brightspace should also be avoided as, for example, heading “https://iweb.langara.ca/edtech/blog” is jarring and not a useful indicator of what that link would lead to.

Additionally, sighted users can easily spot or relocate a link when it has a clear text description. As well, all users benefit from quality link text to understand why they would want to click on the link.

Effective link text should be:

  • Descriptive
    • Describe the destination
  • Concise
    • Try to limit link text to a few words
  • Unique
    • If two links on a page go to the same destination, they should have the same link text, otherwise ensure all link text is unique
  • Visually distinct
    • Links should be visually distinct from surrounding text. In Brightspace, stick with default formatting (blue underlined text) for links.

To Link Text in Brightspace

  1. Highlight the text to be linked and select Add/Edit Link
  2. The highlighted text will appear in the Title field. Paste the URL in the Link field and select Create.

Find more information about link text in the Langara Accessibility Handbook and read more about adding hyperlinks in Brightspace.

Accessibility Checker

Brightspace includes a built-in accessibility checker. The checker appears on the second row of the editor toolbar.

  1. Select More Actions to reveal the second row of the toolbar
  2. Select Accessibility Checker

The accessibility checker will highlight many accessibility issues and offer solutions to correct them.


Watch for more posts in the Brightspace Accessibility in Five series coming soon, including:

  1. Link Text
  2. Colour
  3. Headings
  4. Tables
  5. Text Equivalents
  6. Bonus: Accessible Uploads

New Text to Speech Tools in Brightspace

EdTech is excited to announce new text to speech tools in Brightspace.

A new toolbar (pictured below) automatically appears on content pages, Quizzes, Assignments, and Discussions.

Screenshot of ReadSpeaker toolbar

The simple, intuitive interface allows for users to hear text read aloud. In Brightspace, simply select Listen and the toolbar instantly creates an audio version of text.

This tool offers students the choice of reading, listening, or both simultaneously. Allowing users choice and customization accounts for learner needs and preferences.

This tool may assist learners with:

  • Increased understanding
  • Improved reading comprehension
  • Information retention and recall
  • Vocabulary
  • Fluency and accuracy
  • Motivation and attitudes toward reading

Available user features include:

  • Customization of colour, style, and size of font
  • Choice of reading voice and speed
  • Synchronous text highlighting
  • Page masking and text-only view
  • Ability to select content to be read aloud
  • No download required
    • Learners can use this tool on campus, at home, on their phone, or on the bus

In addition to Brightspace pages, Word and PDF documents uploaded to Brightspace also have a text to speech reader option.

While a benefit to all learners, this tool is especially important to users that need content to be read aloud. The addition of text to speech is an important step in Langara’s work toward accessibility and universal design for learning.

For more information, read about the toolbar’s features or contact assistivetech@langara.

Using Peer Assessment for Collaborative Learning

Peer Assessment

Peer Assessment PictureThere are several benefits to using peer assessment within your course, one of which is to provide students with a more engaging experience. Opportunities to assess other learners’ work will help students learn to give constructive feedback and gain different perspectives through viewing their peers’ work. There is evidence to show that including students in the assessment process improves their performance. (1) (2) (3)

Research also shows that students can improve their linguistic and communicative skills through peer review. (4) The exposure to a variety of feedback can help students improve their work and can even enhance their understanding of the subject matter. Furthermore, learning to give effective feedback helps develop self-regulated learning, as ‘assessment for learning [shifts] to assessment as learning’ in that it is ‘an active process of cognitive restructuring that occurs when individuals interact with new ideas’ (5).

In addition to the benefits to students, peer assessment can also provide instructors with an efficient way of engaging with a formative assessment framework where the student is given the chance to learn from their initial submission of an assignment.

Options for Peer Assessment within Brightspace:

Within Brightspace, there are several ways that instructors can set up peer assessment activities depending on the nature of the assignment and the needs of the instructor. Here we highlight several use cases.

Peer Assessment Example #1:

The instructor wants to have students assess each other’s group contributions for an assignment within Brightspace.

Using a Fillable PDF, which gives the students a rubric-like experience, a student can rate their peers based on different criteria that has been built into the assessment by the instructor. Students can provide feedback on a rating scale but also can provide more in-depth feedback if needed.

The advantage of using a fillable PDF is that the student can easily download the file and fill in the blanks. The student can reflect on the built-in criteria and the entire process should be quick and easy. The scores are calculated, and the instructor can interpret the results once the student has uploaded the PDF into the assignment folder.

A few disadvantages of this method are that the instructor will have to download each fillable PDF and manually enter a grade if marks are captured for peer assessment. The other issue is the level of student digital literacy. Directions on downloading the fillable PDF to the student’s desktop and not using the PDF within the browser is a key step for this process to work. Not all students are aware that fillable PDFs cannot be used successfully in-browser.

Peer Assessment Example #2:

Students are working towards a final paper that is worth 15% of their overall mark. Before they submit the final version to the instructor, they will have the opportunity to evaluate another student’s draft and their own work using a rubric. If time is limited for this activity, learners can be invited to submit just the first paragraph of the paper, rather than the whole draft.

Through peer assessment, learners can often receive feedback more quickly than if they had to wait for the marker or instructor to review the class’s work.Aropa

Students upload their work to Brightspace Assignments where they are given a link to Aropä, a third-party open software which pairs students so they can assess each other’s work using a built-in rubric. Assessment can be anonymous, and the instructor can restrict feedback to students who have already submitted one review. Self-assessment can be required.

The advantages of Aropä is that it is free and gives instructors the ability to modify rubrics to suit one’s objectives. The disadvantage of this software is that it requires more time to set up. Rubrics provide only basic options: radio buttons or comment boxes. Instructors should be aware of privacy issues with Aropa and only upload first names of their students but avoid uploading student numbers.

Peer Assessment Activity #3

Students complete group presentations after which the class assesses each group’s performance, including their own group’s presentation, using a predetermined marking scheme.

The activity of assessing presentations encourages engagement with the work, versus passive observation, since students will be required to give feedback, encouraging deeper learning and enhancing retention.

The advantages of using an H5P Documentation tool are that H5P can be created directly within Brightspace. It looks nice and is versatile. The disadvantage is that learners will have to export their feedback and then upload it into Brightspace. This two-step process requires some digital literacy skills.

Sample H5P Documentation Tool

Peer Assessment Activity #4:

This peer assessment activity is more about checking completion. Instructor needs to ensure accountability with group work.

Students are given an MS Form with some basic criteria by which to rate themselves and their peers in terms of attendance to meetings, work on the final product / assignment and collaboration. Students will use a point rating scale and need to justify their evaluation by providing a concrete example.

Similar to Example #1, students can complete a form using a Fillable PDF or another software such as Jotform or MS Forms to reflect and assess their own work as well as the work of their teammates. Jotform allows for more complex form building and will calculate totals for each student while MS Forms will not calculate but will allow you to get a sense of how students are doing overall with a basic rating on each criteria. (Focus on qualitative assessment)

Sample MS Form

Sample Jotform

A Note on Third Party Peer Review Software:

There are many different software available for peer assessment. Edtech is currently testing out several different ones and hopes to pilot them in the spring or summer semester. Currently, the only one that we are recommending (because it’s 0-cost) is Aropa. Aropa does a great job of providing several options for peer assessment, including self-assessment, privacy options for students, anonymous assessment, etc. It does not integrate completely with Brightspace so that is one disadvantage over some of the paid peer assessment programs currently available. Programs such as peerScholar, Feedback Fruits and Peerceptive have the capability to integrate into the Gradebook, thereby making it very easy to provide marks for the feedback that your students provide for one another.

For more information on any of the above tools, please contact edtech@langara.ca

References

  1. Wu, Wenyan, et al. “Evaluating Peer Feedback as a Reliable and Valid Complementary Aid to Teacher Feedback in EFL Writing Classrooms: A Feedback Giver Perspective.” Studies in Educational Evaluation, vol. 73, June 2022. EBSCOhost, https://doi.org/10.1016/j.stueduc.2022.101140.
  2. Double, Kit S., et al. “The Impact of Peer Assessment on Academic Performance: A Meta-Analysis of Control Group Studies.” Educational Psychology Review, vol. 32, no. 2, June 2020, pp. 481–509. EBSCOhost, https://doi.org/10.1007/s10648-019-09510-3.
  3. Planas-Lladó, A. et al., 2018. Using peer assessment to evaluate teamwork from a multidisciplinary perspective. Assessment & Evaluation in Higher Education, 43(1), pp.14–30.
  4. de Brusa, M. F. P., & Harutyunyan, L. (2019). Peer Review: A Tool to Enhance the Quality of Academic Written Productions. English Language Teaching, 12(5), 30-39.
  5. Western and Northern Canadian Protocol for Collaboration in Education, 2006 p.41