Kaltura MediaSpace is an online media hosting/streaming service similar to YouTube. You can use MediaSpace to upload, edit, and share your media with other users.

Logging In

Note: The following instructions are for accessing your MediaSpace account from the MediaSpace website. If you’re already logged in to Brightspace, you can access your MediaSpace account by opening the My Tools menu and clicking My Media.

Go to https://stream.langara.ca and click on Login at the top right corner of the screen. From the user menu, click Login.
Mediaspace login menu




Log in using your Computer User ID and password (e.g. jsmith99).

Once you are logged in, the user menu will look like this:
MediaSpace user menu

The User Interface

The MediaSpace website is a responsive interface, which means that it will appear differently depending on the size of your screen. In fullscreen, desktop
mode, you will see the navigation menu displayed horizontally on the left, with the search box and the user menu at the top right.

On a smaller or mobile screen, the navigation menu and search box are collapsed into the top left corner and are accessible by clicking on the “hamburger” menu. Your user menu will still appear at the top right.

The User Menu

The User Menu is where you will find most items relating to both media you own, and media that has been shared with you. When you are logged in, the User Menu consists of:

  • My Media – Your home on MediaSpace; media you own, and media that has been shared with you, will appear on this page (My Media is the part of MediaSpace you can access in Brightspace)
  • My Playlists – Your playlists, and controls for creating new playlists
  • My Channels – Students cannot create Channels, but if your instructor has shared a Channel with you, it will appear here

My Media in Brightspace

You can access your My Media from within Brightspace by going into a course and selecting My Tools > My Media. The My Media interface in Brightspace is nearly identical to that on the MediaSpace website, with a few exceptions:

  • The User Menu does not appear inside Brightspace
  • YouTube is not an Add Media option in Brightspace
  • The Downloads and Collaboration sections of Edit are not available in Brightspace

To upload video to MediaSpace in Brightspace, see Uploading Media. To insert media into your Brightspace course, see Sharing Media in Brightspace.

Uploading Media

Log in to MediaSpace and click on Add New. From the menu, select your preferred method of adding media.

Option A: Media Upload

Media Upload is used to upload a video or audio file from your hard drive to MediaSpace. Click on the Add New button and select Media Upload.

On the Upload Media screen, click the “Choose a file to upload” button.

MediaSpace - Add New Media - "Choose a file to upload" button






Locate the file on your computer.

Note: There is a 2GB size limit on media files. Anything larger than 2GB will not upload correctly.

Once you have added the file, you will see a progress bar indicating the progress of your upload. Once it’s finished, you will see the words “Upload completed!” and several additional fields will appear below.

MediiSpace > Add New Media > Upload Completed

You should always fill out as much information about your video as you can, but make sure to include a Name and any tags that might help you find the video later (like the class name and number – e.g. ENGL1117 – the semester in which you uploaded the video, or a description of the subject matter).

MediSpace > Add New Media > Details and metadata












Click Save.

MediaSpace > Add New Media > Privacy settings




Note: New uploads are set to Private by default. Once you have saved your media, you will be given the option to keep it Private, or to set it to Unlisted or Published, or add it to one or more Channels. For more information on sharing and publishing videos, click here.

If you’re only planning to share the video in Brightspace, you can leave it set to Private. The video will still be available to anyone in your course who can see the place where you embedded the video.

Make any desired changes, and then click Save again.

Option B: Kaltura Capture Desktop Recorder

Kaltura Capture is a downloadable desktop application that offers screen capture, voice recording, and webcam recording, and uploads your videos directly into your My Media library.

Click on Add New and select Kaltura Capture.

Click here for instructions for using this application.

Note: Kaltura Capture requires the download and installation of a desktop application, and only works in Windows or Mac environments.

Note: New uploads are set to Private by default. To set publication status on your Kaltura Capture videos, you will need to select the media in My Media, and select Publish from the Actions menu.

Option C: Web Recorder

The Web Recorder is a browser-based recorder that captures video from your webcam only. To use it, go to Add New > Web Recorder, and grant permission to use your webcam and microphone if your browser requests it.

The Add New menu, with Web Recorder highlighted

Then just click the red circle to start the recording. Click the square to stop the recording.

Once you’re done recording, you can preview the video, then choose either Record Again, Download a Copy of the video to your hard drive, or click the Use This button to save the video to your My Media library.

If you click Use This, you will be asked to give the video a Name, a Description, and Tags and Usage rights, if desired, before publishing or saving the video.

Note:The Web Recorder is not compatible with Safari or Microsoft Edge.

Option D: Add videos from YouTube

Click on Add New and select YouTube.

MediaSpace allows users to index public YouTube entries in MediaSpace. Media can then be published to channels, added to playlists, or otherwise shared with other users.

MediaSpace > YouTube add URL





In the Video Page Link field, simply type or copy-and-paste the URL of a YouTube video (Note: the YouTube import tool only supports public YouTube videos). Click Preview.

Play the YouTube video to verify your choice. Then fill out the details in the fields that appear below. By default, the Name and Description fields will auto-fill with the information from the original YouTube video.

MediaSpace > YouTube > details

Make any changes you wish to make, set the publication status of the video, and click Save.

Downloading Media

Download is disabled on videos when first uploaded to MediaSpace, but can be manually enabled on each entry and made available for download on the MediaSpace website.

Note: This feature is not available in Brightspace.

  1. Log into MediaSpace with your Computer User ID and password
  2. Load your media item by clicking on it from My Media
  3. Click Actions > Edit
  4. Click the Downloads tab
  5. Select which formats you want your viewers to be able to download (e.g. 720p)
  6. Save
  7. A Download tab will now appear under the Share options alongside your video when it is viewed on the MediaSpace website, that allows your viewers to choose from your chosen formats

Sharing Media

Publishing Media

New uploads are set to Private by default. Once you have saved your media, you will be given the option to keep it Private, or to set it to Unlisted (which are not searchable, but can be shared with other users by giving them the URL) or Published (which can be made available to other users via Channels or playlists).

Note: If you plan to embed the media on iWeb, CourseWeb, or another site, by using the Share button and copy-pasting embed code, it is not necessary to set media to Published. The embed code method overrides all other privilege settings.

If you wish to add the media to a channel, click on Published and choose the channel from the list that appears below.

MediaSpace > Add New Media > Privacy settings




MediaSpace > Publishing Media > Adding to Channels









Make any desired changes, and then click Save again.

You can now click Go To Media to view the media, or Go To My Media to see the media listed with your other files.

Sharing Media in Brightspace by D2L

Adding media to a Brightspace course using My Media is a 2-step process. First, upload the video to your My Media (My Tools > My Media). For instructions, see Uploading Media. Then read the instructions below to learn how to insert the video in your course.

In Brightspace, you can insert Kaltura videos anywhere you find the HTML Editor.

In the HTML Editor, click the Insert Stuff button. The Insert Stuff window will appear.

MediaSpace > Sharing Media in Brightspace > Insert Stuff button



screencap of the formatting bar on the New Experience HTML Editor, with cursor pointing at the Insert Stuff button



NOTE: If you attempt to embed a media item immediately after uploading, it may still be processing and therefore will not be found when you search for it. Allow for processing time before attempting to insert media files in your course, especially if you have uploaded a large file.

In the Insert Stuff window, select My Media as the source.

MediaSpace > Sharing Media in Brightspace > Insert Stuff Window





To find videos you have uploaded to Kaltura, you must perform a search.

MediaSpace > Sharing Media in Brightspace > My Media search




NOTE: Click Search without entering anything in the search field to bring up all of your Kaltura videos.

Once you have found the video you want, click to select it.

MediaSpace > Sharing Media in Brightspace > select media in Insert Stuff






Click Next.

Next you will see a preview of the video as it will appear in your course. You can play the video to ensure it’s working correctly.

When you’re done, click Insert to insert the video into your course.

The Insert Stuff window will close, and you will be able to see the embedded video inside the HTML Editor.

MediaSpace > Sharing Media in Brightspace > video in HTML Editor


Make any further edits you wish to make to the content item (adding text, etc.), and then save and close.

The video will now appear in your course.

NOTE: Kaltura videos and Assignment folders – If you are inserting a video into an Assignment folder, first upload the media using My Tools > My Media, and then embed the video in the HTML Editor of the Assignment folder using the Insert Stuff button (see above). Do not attempt to use “Add a File” to upload your Kaltura video.

Instructors: When setting up an Assignment folder that will require students to submit a video, choose the “Text Submission” option under Submission Type.

Media Links and Embed Code

Note: Direct media links (other than embed code) are not available in Brightspace, only from the MediaSpace website.

Sharing Unlisted Media/Sharing a Link to Media

Unlisted media can only be viewed by people with the direct URL. To acquire the URL:

  1. Browse to the media you want to share
  2. Click the Share button under the video
  3. Click Link to Media Page
  4. Copy the link to your clipboard

Grabbing Embed Code

Embed code can be used on other websites, like CourseWeb, to embed videos. To acquire the embed code:

  1. Browse to the media you want to share
  2. Click Embed
  3. Choose the player size you want
  4. Choose the Start/Stop time, if you want the embed to use a different start/stop time than the length of the full video
  5. Click the Responsive Video toggle to make sure your video will be viewable on all screen sizes
  6. Copy the embed code to your clipboard
  7. Paste into the appropriate area of the other website

Note: Sharing with these methods will override any privacy settings on the video; e.g. a Private video will still be viewable.

Using Collaboration Settings

MediaSpace allows you to assign new owners to your media, as well as granting editing and publishing rights to other users.

Note: Collaboration settings are not available in Brightspace.

Changing Media Ownership

Note: Changing the media owner will remove the item from your My Media and remove all of your rights to the item.

  1. Browse to the media you want to edit
  2. Click Collaboration
  3. Click the Change Media Owner button
  4. Start typing the username of the new owner in the “Enter user name” field, and select it once it appears below
  5. Click Save

Granting Editing and Publishing Rights to Other Users

You can grant editing and publishing rights to other users. A Co-Editor may make changes to the original media item and its settings. A Co-Publisher gains the ability to Share the file and publish it elsewhere, but cannot edit the file itself.

  1. Browse to the media you want to edit
  2. Click Collaboration
  3. Click the +Add Collaborator button
  4. Start typing the username of the new owner in the “Enter user name” field, and select it once it
  5. Select permission level: Co-Editor, Co-Publisher, or both
  6. Click Save

Adding Media to a Channel

Channels are user-curated media collections. Most require membership in order to view or participate. If your instructor has given you access to a Channel, follow these steps to add your media:

  1. Select My Channels from the User drop-down menu
  2. Change the View filter menu from Channels I Manage to Channels I am a member of
  3. Click on the Channel to which you would like to add content
  4. Click on the Add to Channel button
  5. If the media you want to add has not yet been published, click Filters and select All Statuses
  6. Check the box to the left of the item you want to add
  7. Click Publish


Playlists are personal collections of media items; you are the only one who can add and remove items from a playlist. Playlists can be shared with other users or embedded outside of MediaSpace, and can be accessed from User Menu > My Playlists.

MediaSpace > User Menu > Playlists



Creating a Playlist

  1. Browse to the media that you would like to add to a playlist.
  2. Click on Actions and select “Add to playlist”
  3. In the Create a new playlist field, enter a name for your playlist and click the Create button
  4. The new playlist name will appear in the Select Playlists list below; make sure its box is ticked, and click Save

Adding Media to a Playlist

  1. Browse to the media that you would like to add to a playlist
  2. Click on Actions and select “Add to playlist”
  3. Tick the playlist’s box in the Select Playlists list below, and click Save

Removing Media from a Playlist

  1. Navigate to user menu > My Playlists
  2. Click on the playlist
  3. Click the red “X” next to the media you want to remove
  4. In the Delete Confirmation window, click Delete

Managing a Playlist

After you’ve created the playlist, you can preview it, reorder media in the playlist, and copy the playlist’s embed code.

  1. From the user menu, select My Playlists
  2. Click on the playlist
    1. For the selected playlist, you can
    2. Delete the playlist – click the Delete Playlist button
    3. Reorder media in a playlist – click and drag from the left edge of playlist items
    4. Remove videos from the playlist – see “Removing Media from a Playlist”
    5. Copy the playlist’s embed code to place it on a website – click Embed and copy the code to your clipboard


Tags are used across all levels of organization. Tags can be used on an individual basis, for your own private collections, or standardized across public or shared collections, e.g. “Library” might be applied to all videos posted by Langara Library.

MediaSpace > Tags > typing tags




All tags on published videos are added to MediaSpace’s tag collection, which means that they will appear as suggested tags on all new videos, allowing users to cross-reference public videos without using Channels.

Click here to download the MediaSpace Guide as a PDF.