Editing Gradebook Categories and Items

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After you create a grade book category or item, you can edit how and when it is displayed, and apply release conditions to it.

Opening a Grade Item or Category to Edit

  • From the Manage Grades page, click on the name of the category or item you want to edit. Make your changes and click Save on each tab you make changes to or
  • From the Enter Grades page, click the down arrow beside the name of an item or category and select Edit from the dropdown menu.

You will be presented with options to edit the item’s Properties and Restrictions.

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Change properties for a category or item

  1. Click the Properties tab. From here you can change the Name, Grading, and Display Options.
  2. If you want to display different options for an item than what is specified on the Grades Settings pages, select Override display options for this item. Important Note: This option only affects your view of the grade book; it does not affect what other users see. Click the check boxes beside the following options to select or unselect them:
    • Points grade  Displays the users’ grade in points next to the total points available. E.g., 6/10.
    • Weighted grade  Displays the users’ grade as the weight achieved towards the final grade. E.g., 3/5 (for a user who scored 60% on a grade item worth 50% of a category worth 10% of the final grade).
    • Grade scheme symbol  Displays the symbol for the grade scheme level achieved by the user, if applicable. E.g., “A” or “Very Good”.
    • Grade scheme color  Displays the color associated with the grade scheme level achieved by the user, if applicable. E.g., .
  3. Click Save.
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Setting Restrictions for Viewing Grade Items

From the Edit Item: Restrictions tab you can set visibility options and release conditions for your grade items.

Set Visibility for a category or item

  1. In the Visibility section of the Restrictions tab, select one of the following:
    • Category is always visible/Grade item is always visible  Users can always see the category or item
    • Hide this category/Hide this grade item  Users can never see the category or item
    • Category is visible for a specific date range/Grade item is visible for a specific date range  Users can see the category or item during a restricted date range. Use the Has Start Date and Has End Date options to specify when the category or item should be visible.
  2. Click Save.
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Set release conditions for a category or item

Release conditions enable you to associate a category or item with other items. For example, you could require that users complete a quiz attempt before the item appears in their grade book.

  1. In the Release Conditions section of the Restrictions tab, click either Attach Existing or Create and Attach.
  2. Choose whether access to the grade category is dependent on meeting all or any of your conditions.
  3. Click Save.
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Adding Items to a Category

You can add items to an existing category.

  1. Click Manage Grades to display the grades list.
  2. Select the items you wish to group under one category and click on the bulk edit icon.
  1. Under Category, select the category.
  1. Click Save.
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Reordering categories and grade items

  1. On the Manage Grades page, click delete Reorder from the More Actions button.
  2. Select a new position for a category or grade item using the Sort Order drop-down list beside its name. The positions of other categories and grade items adjust accordingly.
  3. Click Save.
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Deleting categories and grade items

  1. Go to My Tools > Grades
  2. Navigate to Manage Grades if your settings load you to the Enter Grades area by default
  3. On the Manage Grades page, click Delete from the More Actions button.
  4. Select the check box beside the category or grade item you want to delete.
  5. Click Delete.

Note: Selecting a category does not select the grade items that reside in it. If you delete a category, the grade items associated with it become independent grade items.

You also cannot delete grade items that are associated with another course object, such as a Quiz, Discussion topic, or Assignment folder. To delete the item you must first remove the association. Click the Information icon next to a grade item with an association to view details about where the item is used.

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